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Automating a process using BPMN

BeginnerTime estimate: 20 minutes

What is BPMN?

Business Process Model and Notation (BPMN) is the global standard for process modeling. Combining BPMN, an easy-to-adopt visual modeling language, with Camunda, you can easily automate your business processes.

Processes are the algorithms that determine how an organization runs based on independent tasks. Successful businesses grow from proven, effective processes. Therefore, Camunda’s workflow engine executes processes defined in BPMN to ensure these processes can be swiftly orchestrated within a diagram.

Take the following example where we've outlined a process in a BPMN diagram to send an email. Don't worry too much about the symbols as we'll get to that shortly. For now, recognize the start and end of the process, comprised of entering a message, and sending the email.

sending email bmmn diagram

BPMN offers control and visibility over your critical business processes. The workflow engine orchestrates processes that span across a wide variety of elements, including APIs, microservices, business decisions and rules, human work, IoT devices, RPA bots, and more.

Set up

Begin by building your BPMN diagrams with Modeler. To get started, ensure you’ve created a Camunda Platform 8 account.

Getting started with BPMN

Once logged in to your Camunda Platform 8 account, take the following steps:

  1. Click on the Modeler tab at the top of the page.
  2. Open any project from your Web Modeler home view.
  3. Click the blue New button and choose BPMN Diagram.
  4. Right after creating your diagram, you can name it by replacing the New Diagram text with the name of your choice. In this case, we'll name it "Bake a Cake."

BPMN elements

Before building out the diagram to bake a cake, let's examine the significance of the components on the left side of the screen.

You can build out a BPMN diagram for a process using several elements, including the following:

  • Events: The things that happen. For example, start and end events which begin and terminate the process.
  • Tasks: For example, user tasks for a particular user to complete, or service tasks to invoke various webservices.
  • Gateways: For example, parallel gateways that move the process along between two tasks at the same time.
    • Utilize variables to reflect the data of process instances.
    • Leverage expressions to access variables and calculate their value(s).
  • Subprocesses: For example, a transaction subprocess which can be used to group multiple activities to a transaction.

For a complete list of BPMN elements and their capabilities, visit the BPMN reference material.

BPMN in action

Using these elements, let's build out a BPMN diagram to examine the process of baking a cake.

Take the following steps:

  1. On our diagram, we've already been given an element as a start event in the shape of a circle. Click on the circle, and then the wrench icon to adjust this element. For now, keep it as a start event. Double click on the circle to add text.
  2. Drag and drop an arrow to the first task (the rectangle shape), or click the start event, and then click the task element to automatically attach it.
  3. Click on the task, then click on the wrench icon to declare it a user task, which will be named "Purchase Ingredients." Note that each element added has adjustable attributes. Use the properties panel on the right side of the page to adjust these attributes.
  4. Click on the user task to connect a gateway to it. By clicking the wrench icon on the gateway and declaring it a parallel gateway, you can connect it to two tasks that can happen at the same time: mixing the ingredients, and preheating the oven.

baking a cake bpmn sample

  1. Attach the next gateway once these two tasks have completed to move forward.
  2. Add a user task to bake the cake, and finally a user task to ice the cake.
  3. Add an end event, represented by a bold circle.
  4. No need to save. Web Modeler will autosave every change you make.

completed bpmn diagram

note

You can also import a BPMN diagram with Web Modeler. See how to do that here.

Execute your process diagram

note

If you change a diagram and it is autosaved, this has no effect on your cluster(s).

When you deploy the diagram, it becomes available on the selected cluster and new instances can start.

To execute your completed process diagram, click the blue Deploy Diagram button.

You can now start a new process instance to initiate your process diagram. Click the blue Start Instance button.

You can now monitor your instances in Operate. From your diagram, click the honeycomb icon button next to the Start Instance button, and View Process Instances. This will automatically take you to Camunda Operate to monitor your running instances.

You can also visit an ongoing list of user tasks required in your BPMN diagram. Click the honeycomb icon button next to the Start Instance button, and View User Tasks to automatically be taken to Tasklist.

note

Variables are part of a process instance and represent the data of the instance. To learn more about these values, variable scope, and input/output mappings, visit our documentation on variables.

Additional resources and next steps