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Version: 8.5

Collaborate with your team

Camunda 8 only


Files and folders are stored in projects. The user access on files and folders is defined at the project level.

When you access Web Modeler via the Camunda 8 dashboard, you can note the Home page with all the projects you can access: home page

Access rights and permissions

Users can have various levels of access to a project in Web Modeler, outlined in this section.

After creating a project, you can invite members of your Camunda 8 organization to collaborate in Web Modeler. There are four roles with different levels of access rights that can be assigned to each user:

  • Project Admin: The user can edit the project itself, all folders and diagrams within the project, and invite more users to collaborate.
  • Editor: The user can edit all folders and diagrams within the project.
  • Commenter: The user cannot edit folders or diagrams or invite users, but can view diagrams and properties and leave comments.
  • Viewer: The user cannot edit folders or diagrams nor leave comments, but can only view diagrams.

Additionally, the Owner and Admins of the organization have special privileges to do administrative tasks in super-user mode.

Super-user mode


Super-user mode is not yet available in Web Modeler Self-Managed.

Super-user mode is only available to the Owner and Admins of the organization and can be enabled via the user menu in Web Modeler:

Enable super-user mode in Web Modeler's user menu

The main purpose of this mode is to assign collaborators to orphaned projects (which have no collaborators). Ordinarily, these projects would not be accessible or visible to any users.

When the Owner or an Admin activates super-user mode, they are temporarily granted Project Admin access to all projects of the organization. This allows them to assign collaborators to orphaned projects and gives them full access when none of the ordinary collaborators are available.

Inviting users to projects


Users without email addresses will not receive any kind of notification about project invitations.

On the right side of a project, view a list of your collaborators and invite more by taking the steps below:

  1. Click Add user. invite user

  2. Choose a role for your new collaborator. invite choose role

  3. Begin typing the name or email of the individual and Web Modeler will suggest Camunda 8 organization members that you can invite to the project. invite suggestions

  4. Write a message to your new collaborator about their invitation to the project. invite type message

  5. Click Send and your new collaborator will receive an email with the invitation. invite sent invite email


You can create folders in a project to semantically group and organize your diagrams. The user access on a folder is inherited from the project.

Sharing and embedding diagrams

Diagrams can also be shared with others in read-only mode via a sharing link. This link can also be protected with an additional password.

  1. Navigate to a diagram and click on the share icon button. share button

  2. Click Create link. share create link

  3. Click Copy to copy the link to your clipboard. share copy link

  4. Click Add and type a new password to protect your link. share copy link

  5. Click Email to share the new link with multiple recipients. share copy link

Similar to the sharing link, a diagram can be embedded into HTML pages via an iframe tag. The iframe tag can be copied from the sharing dialog via the Embed button.

For wiki systems like Confluence, we recommend using the HTML macro and adding the iframe tag from the sharing dialog. This way, diagrams can be easily included in documentation pages. To adjust the dimensions of the diagram, the width and height values of the iframe tag can be modified.


When selecting an element of the BPMN diagram, a discussion can be attached to this element. If no element is selected, the discussion will be attached directly to the diagram. Switch between the Properties Panel and Comments using the two tabs present at the top of the right side panel. comment

New comments can be added to the discussion by any collaborator with Admin, Editor, or Commenter access rights.

Afterwards, the comment can be edited or deleted via the context menu icon. comment context menu

Elements with discussions attached will always have a visible blue overlay, so you can easily identify discussion points. comment context menu

Mention others in comments

By typing the @ character, you are able to filter the collaborators on the project and select one of them. comment suggestion

When submitting the comment, this user will receive an email as a notification about the new comment.


Users without email addresses will not receive any kind of notification about being mentioned in a comment.

comment suggestion email

Interact with your collaborators

Model a diagram together

When others are opening the same diagram as you, the updates on the diagram are sent in real time. You can also note who is in the diagram with you. real time collaboration

Draw other's attention

Whether you are in a presentation or if others are in the same diagram as you are, use the attention grabber pointer to draw attention to a specific part of the diagram. To do this, take the following steps:

  1. Switch on the attention grabber pointer from the canvas tools. attention grabber

  2. Drop the pointer by clicking anywhere on the canvas. attention grabber gif

The pointer will pulsate to draw attention and will match your avatar color. It can also be seen in real-time by others that are looking at the same diagram as you.